Outlook makes it simple to recall an email (or message, as the program refers to them). A beneficial feature of the pc software allows you to recall and sometimes even replace a message you didn’t want to send or would like to rephrase again. We’re here to assist you in learning how to remember an email in Outlook because it’s simple but not always intuitive. Outlook recalling email is only possible in the desktop client of Outlook; it is not possible in the internet version. Also, they are only functional if you and the recipient have Microsoft Exchange or Microsoft 365 accounts belonging to the same company. For recipient email addresses not part of the sender’s company, Outlook recalling messages won’t function.
How to Recall an Email in Outlook?
Outlook recalling email requires the desktop Outlook client, which is not bad as it’s among the most significant email applications you can install.
- Open the client in the most recent version, then choose a home to begin.
- To view your emails, choose Sent Items from the list on the left.
- Locate and double-click the Outlook message you wish to recall. It will bring up an additional window with the email open.
- Clicking the three dots on the right side of the toolbar and hovering over actions, you can set the Message tab in the email window.
- If the three dots aren’t visible, Select Move from the menu, Actions, and remember this message.
- Your screen displays a pop-up window. Delete Unread Copies of this Email or Replace them with A New Email are the two alternatives. You can also have Outlook notify you if the operation is successful or unsuccessful. Select your Choice(s) and press the OK button to proceed. Well done if you deleted the message. Proceed if you are looking to change it.
- Outlook provides a second screen to allow you to edit the message if you decide to generate a replacement. Outlook recalls your last email as you start a new one and shows a notification. Whenever you finish editing the message, click the Send Button.
Note
You should note that sending a recall message will not necessarily make an old email vanish. The recipient might have to open the recall message first for the original communication to disappear. This is why you should use a word like “urgent” or anything comparable in the title of the recall email Outlook to ensure it is opened before the offending email. For a more comprehensive explanation, keep on reading. According to Microsoft, in some circumstances, the receiver might be informed before recalled messages are removed from their inbox. Thus remember that even if a receiver can’t see an unpleasant or poorly written email sent to them, they might still be aware of it.
What to Do if You are Unable to Do Outlook Recalling Email?
So, you are now aware of how to recall a message in Outlook. You can’t retrieve the information if the recipient has read your message in Outlook. It can be set up to give you more time to consider a message before releasing it. Outlook allows you to delay the transmission of your emails so they don’t go out immediately. You may wish to begin delaying or rescheduling your emails in Outlook if you frequently respond to emails, frequently send sensitive information back and forth, or make mistakes. If you follow these easy steps, you may quickly configure this feature for all of your Outlook emails:
- Click File in Outlook’s upper-left corner.
- After scrolling down, choose Manage Rules & Alerts.
- A window titled Rules and Alerts will appear on your screen. Choose the New Rule choice from this point on.
- Another pop-up window will show up. Click Apply Rule on Messages Sent to continue. It is placed after Start from a Blank Rule, as you will see. Click the Next button to proceed.
- Click Next to proceed without worrying about the remainder of the criteria list. A validation screen will then show up. To confirm, click YES.
- Choose Defer Delivery by a Number of Minutes to continue. It is important to choose a few links. A pop-up screen will appear, asking you to select your suitable time. Press the OK key after entering the desired number. Then click on Next.
- Choose the exception choices you want to use if there are any exceptions. Next, proceed by clicking the Next button.
- Provide your rule a title and, if it’s available, select the Turn on This Rule checkbox. Click the Finish button to complete.
FAQs
Why Doesn’t Outlook’s Ability to Recall Emails Always Work?
How to retract an email in Outlook isn’t always as simple as it might seem. Today’s connection speeds mean that incorrect email is likely ready to sit in somebody’s inbox, which causes several problems (unless you reside in a dead zone). A few aspects will complicate the process of trying to remember a message.
Can you Remember an Email an Hour Later?
An email may constantly be retrieved after an hour. Outlook’s recall feature operates as long as the recipient hasn’t opened the mail yet. The recall will be useless once the email is read. Thus it is vital to move quickly.
Does the Recipient Understand if Outlook has Recalled an Email?
No, the receiver won’t know that an Outlook recalling email was recalled as long as the original letter is never read. Simply put, they’ll see your second email instead of the first.
Outlook Memory of Opened Messages
You are unable to retrieve your original email if the receiver opens it. The first recall message is there in the recipient’s Outlook mailbox. But they can still receive and view the second one. One motivation to move swiftly is because of that.
Other Folder Redirects
Your recall will be unsuccessful if your initial mail triggered a filter and Office redirected it to a particular folder. The recall tool only applies to emails still in your inbox. The first email won’t disappear if it waits somewhere else.
Additional Email Clients
With emails in Outlook, the recall feature is functional. For instance, the recall will not work if you send a message to a Gmail user. Still a few methods the recipient can use to access your message, so Outlook recalling email isn’t always reliable. But, if you act quickly, you can still remember an Outlook email before it causes any damage. The first step to becoming an Outlook power user is remembering emails. We have a list of seven features in Outlook that you likely weren’t aware of should you wish to delve deeper.
