Whether you’re a freelancer or starting a small business, you must invoice clients sooner or later. Even if you’re tech-savvy, creating invoices that meet your needs from scratch can be time-consuming. Free Microsoft Word invoice templates can make life easier.
Take a closer look at the benefits of using these templates for your invoicing needs and find suggestions for valuable templates you can customize.
The benefits of free Microsoft Word invoice templates
The benefits of free Microsoft Word invoice templates are excellent reasons to choose them over DIY or paid-for templates. They offer:
Accuracy: Creating your invoices from scratch runs the risk of inaccuracy. It doesn’t look good for you or your brand when your clients receive an invoice that doesn’t feature all the information that’s supposed to be there or is littered with spelling errors.
When you use a free invoice template from Microsoft Word, the pre-defined structure is a reminder to include everything you should consist of, from your company details to the products or services your clients received. If you set your preferred spelling language, you also benefit from spellcheck, which will help you avoid spelling and grammar errors.
Consistency: The predetermined layout and structure offer consistent formatting. Every invoice you create using a specific template will match its layout, so there’s no need to worry about making adjustments and tweaks when invoicing. Being pre-designed, your invoices will look professional.
Customizability: Microsoft Word’s free invoice templates are customizable. You can change the font style and size, background color, object color, and other elements to suit your needs and preferences.
Efficiency: As mentioned, creating your invoice templates in Microsoft Word can be time-consuming, especially if document design is not your forte. Once you’ve found the ideal free invoice template for your needs, you can focus on adding the relevant information before emailing your invoices to your clients.
Professionalism: The accuracy, consistency, and efficiency of free Microsoft Word invoice templates bring a sense of professionalism to what you do, whether it’s as a freelancer, a start-up, or an existing small business. This professional edge is one of the factors that could set you apart from your competitors.
Additional reasons to use free invoice templates
In addition to the benefits described above, there are other good reasons to use free Microsoft Word invoice templates.
- You can edit tables in free invoice templates if required. Using the Table function, you can create several different kinds of tables.
- You can create your letterhead featuring your business logo, name, address, and contact information and add it to the free invoice template.
- You can use keyboard shortcuts in a template, which means even greater efficiency. For example, you can copy text by selecting it and pressing Ctrl + C, paste text by pressing Ctrl + V, cut the text by highlighting it and pressing Ctrl + X, and undo your previous action by pressing Ctrl + Z.
- You can send fillable invoice forms to clients who may need to enter information and email it back to you.
Suggested free Microsoft Word invoice templates
Here is a selection of free Microsoft Word invoice templates to give you an idea of the many different styles and formats available. You can use one of these or search for another one you prefer on the Microsoft Office website.
Invoice (Timeless Design)
The Timeless Design invoice is standard when billing for services or sales. You can personalize it by adding your company logo. The invoice matches other templates in the Timeless design set, making it easier to assemble a cohesive set of professional documents. The Timeless design invoice works with themes.
Invoice (red design)
Easily customizable, the polished and professional Red Design invoice is an excellent choice for billing clients. You can add your business logo and contact information to the template and use built-in Word themes and colors to add your flair to the document. The Red Design set includes a range of business documents.
Sales invoice (business blue)
As part of the Business Blue set of business templates, this invoice has been designed with sales in mind. Use the built-in Word themes to change the colors of the Business Blue invoice to suit those of your company.
Sales invoice
The sleek design of the Sales Invoice was created for invoicing shipped goods. You can add information about the company, purchased goods, shipping route, and the purchaser to the fields in the template.
The basic invoice with sales tax
The free Microsoft Word Basic Invoice with Sales Tax features fields in which you can enter the quantity, product description, unit price, line totals for each item, the subtotal, sales tax, shipping, and the whole. There are also fields for special instructions and comments. Despite the number of areas, this template is easy to use.
Credit Memo (Green Design)
If you need to send a credit invoice to a client, consider using the Green Design Credit Memo. Pre-formatted with a modern, green-themed design, the template lets you customize the company logo and slogan. You can use the template to calculate line item totals, sales tax, and credit totals. The credit memo is part of the Green Design set that includes a range of templates for other business documents.
Service invoice with hours and rate
The free Microsoft Word Service Invoice with Hours and Rate is a good choice if you provide services rather than sell products. This user-friendly professional template has fields where you can include the service description, the number of hours worked, the rate, and the total amounts.
Business invoice (red and black)
You can use the Red and Black Business Invoice for billing for sales or services. The customizable template works with themes, allowing you to add your company logo and other details. The invoice template is part of the Red and Black set that includes various other business documents.
Using a free invoice template can change the way you work. Make billing easy with a few clicks.
