Voicemail has been regarded as an indispensable communication tool. No matter if you are a freelancer, businessman, or simply want to share a personal message, a voicemail greeting is there for you. This blog will take you through the ups and downs of voicemail greetings today. The presentation of a greeting depends on the context, whether it’s personal or professional. So keep reading to find out more about it.
Voicemail Greeting: Why Does It Matter?
The voicemail greeting is the first thing that a caller experiences when you are not available. That is why it is recommended to present a polished and professional greeting to communicate your message in the right way. A nice voicemail greeting can:
- Prompt a voice message from the caller.
- Give the caller some significant information.
- Represent your brand or the character of the person.
Whereas a bad voicemail greeting can create a wrong image of you. This is precisely the time when you have to put some effort into making a good and properly thought-out voicemail greeting.
What are the essential components of a voicemail greeting?
There are some fundamental components of a voicemail greeting that you should be aware of. They are given as follows:
Introduction
At the very beginning, extend a warm and friendly greeting. For instance, you may say something like, ‘Hi, you have reached [Your Name].’
Availability
It is crucial for you to let the listener know that you are not there at the moment. You can use terms like ‘I am in a meeting’ or ‘I am not available right now.’
Instructions
Give the caller very precise steps on what to do next. You could, for instance, say something like, ‘First, tell me your name and give me your message. I will call you back as soon as I can.’
Closing
Finally, wrap it up with a line like ‘Have a Great Day.’
Some Voicemail Greeting Examples
For Freelancers and Entrepreneurs
“Hey there, you have got [your name]. I am in a meeting and presenting. So the call is not for me. Just leave your voicemail, and I will call you back ASAP.”
For Business Professionals
“Good day! This is [Your Name] from [Your Company]. I cannot answer your call right now. Please give your name, your contact number, and a short message, and I will call you back as soon as possible. Thanks for calling.”
For Customer-Focused Role
“We appreciate your call to [Your Business Name]! Your call is our concern, but we are not in a position to answer it at the moment. Please leave your contact details and reason for the call. We will get back to you soon.”
Creative Voicemail Greeting
Fun and Friendly
“Hello! It’s [your name] here. I am off to save the world at present. So, taking your call is not an option for me right now. However, just tell me your name and leave a message, and I will definitely call you back as soon as I am able.”
Season’s Greetings
“Hi there! I’m [your name]. At present, I am out and about enjoying my holiday season. Do tell me your name, leave a message, and I will get back to you shortly.”
How to Record a Voicemail Greeting?
If you are looking for the perfect voicemail greeting, the following tips and tricks will help you:
Think It Through
First, you need to make your proper plan to theTe before beginning your voicemail recording. This way, you would be certain not to skip over any vital information.
A Record at Somewhere Silent
Conducting the recording in a quiet and peaceful environment is very crucial for you so that there would be no sounds from the background.
Talk with Clarity
Be sure of yourself while talking with clarity to convey a friendly tone. Do not hurry while making the voicemail greeting.
Quality Check on the Recording
You must play back the recording to determine if the quality is fine. The message being recorded needs to be easily heard and understood.
By adhering to these tips and tricks, you will record the perfect voicemail greeting.
Common Mistakes to Avoid
Along with the tips, it is equally important for you to stay away from some common mistakes when you are recording a voicemail greeting. Here are some of them:
Robotic Voice
Always try to speak in a natural tone; otherwise, you run the risk of your recorded voicemail greeting being robotic.
Adding Too Much Detail
There is never a good instance to include such excessive information and details. Maintain a simple, easy, and direct way.
Forgetting to Update
When information is changed, you should immediately update your greeting to the proper time.
Skipping Contact Details
Remind the caller not to forget to give his/her contact details when leaving a message.
How to Update?
In case you are going to change the message on your phone, it is very easy to do it by just following the step-by-step methods. The procedure is different for Android and iOS users.
Android
- Launch the Android phone application. Tap on the voicemail option.
- Enter the voicemail settings.
- Select ‘Set Greeting’ and then record a new voicemail greeting.
- Confirm the changes.
iPhone
- Launch the application and go to the Voicemail section.
- Click on the ‘Greeting’ option located at the upper left corner.
- Pick ‘Custom’ and record a new voicemail greeting.
- Confirm the recording.
When Should You Use a Professional Voicemail Message?
There are numerous occasions when you have to resort to the use of a professional greeting. Some of those cases are
Networking
Networking requires the use of appropriate voicemail messages. A well-structured and well-crafted message is a reflection of your attention to detail, a quality that is very helpful in networking.
Job Searching
In case you’re on a job hunt and the employer gets back to you, using an impressive voicemail greeting can definitely help you stand out to your possible employer. Thus, the probability of getting hired will be higher.
Business Settings
A nice greeting not only helps you to keep a good image with your co-workers and clients but also gives them a good impression of you.
Vital Tips to Consider
There are some vital tips that you are required to follow:
Check Voicemail Greeting Regularly
Make it a rule to check your voicemail every day so that you can catch all the important messages. This will be a good habit for you to make.
Return Calls Promptly – Voicemail Greeting
It would be a good thing for you to respond to messages promptly. That’s how you would be able to show respect for your caller’s time.
Utilise Voicemail to Screen Calls—Voicemail Greeting
You can take advantage of this feature when you are terribly busy and would rather not be disturbed.
Use Virtual Assistant – Voicemail Greeting
Employing a virtual assistant could also be a very effective and beneficial method for you to cope with voicemail greetings.
Popular Voicemail Greeting Trends
There have been a lot of transformations in voicemail greetings with the progress of technology. That said, the following are some of the most popular trends in this regard:
Personalization – Voicemail Greeting
The aspect of personalization is one of the latest trends in voicemail greetings. For example, using a caller’s name in the greeting has become quite the norm these days.
AI-Driven Greetings – Voicemail Greeting
Nowadays, the majority of people are using AI-generated greetings that best fit their individual tastes. Besides, one can alter it according to the caller and the time of day.
Mobile-Friendly Voicemail
Mobile-friendly voicemail is yet another thing that you can choose to use. The use of such greetings is rapidly gaining acceptance in everyday life.
Conclusion
Good crafting of a voicemail greeting is a must for your business, brand, image, and personality. A well-made greeting can really change the situation. It does not matter if it is for business or personal use; you should always create a voicemail greeting that is clear, concise, and able to effectively represent your brand and personality. This is one reason why a lot of people today consider it very important to come up with the right voicemail.
Just follow the tips and tricks given above for doing and using the proper voicemail greetings. Prior research would also be useful and beneficial for you. The significance of the proper greeting is huge. The callers generally have a good impression of you. Just make a comprehensive voicemail to simplify things for the callers. Another option for you to think about is personalizing it for different callers. In the end, it becomes a matter of your own choice. So, why wait? Go ahead and record the perfect voicemail today.
FAQs (Frequently Asked Questions)
Q: What should I include in my voicemail greeting?
Ans: Your name, a legitimate cause for unavailability, and a request for the caller to leave their message in the voicemail call should be included.
Q: What’s the simplest way to access voicemail?
Ans: Generally, on the majority of phones, you have to hit the ‘1’ key, or you can also either call voicemail or call my voicemail directly. There might be different methods on other phones as well.
Q: How to Create Unforgettable Voicemail Messages?
Ans: If you can create humorous and warm voice messages, then those messages will be extremely unforgettable. Besides, a voicemail can be made unforgettable in other ways, too.
Q: How to Create a Professional Voicemail Greeting?
Ans: To record a professional greeting, you must take a professional posture. For example, a professional voicemail greeting would contain your name, a brief explanation of your unavailability, and a prompt to the caller to leave a message.
Q: How to Create the Most Impressive Voicemail Greetings?
Ans: You should abide by some easy rules, such as having a warm voice, giving explicit instructions for callers regarding callback, and showing regret for being unable to receive the call.
Also Read: Follow Up Email After Interview: Why Is It So Important?
