Voicemail is known to be an essential tool for communication. Whether you happen to be a freelancer, a businessman, or someone who wishes to leave a personal touch, you can opt for a voicemail greeting. Today, in this blog, you will get to explore everything about voicemail greeting. The right greeting can be used for both personal and professional use. Keep reading to know more about this.
Voicemail Greeting: Why Does It Matter?
The voicemail greeting is the first point of communication or interaction for a caller if you are unavailable. This is why you are supposed to use a professional and polished greeting to convey your message effectively. A good voicemail greeting can:
- Encourage a caller to leave a voice message.
- Offer important details to the caller.
- Convey your brand image or personality.
While a poor voicemail greeting can leave a negative impression about you. This is the very reason you should spend some time creating a good, well-thought voicemail greeting.
What are the Essential Components of Voicemail Greeting?
You must know several essential components of a voicemail greeting. These components are described below:
Introduction
Use a friendly and warm greeting at the beginning. For example, you can use something like ‘Hi, you have reached [Your Name]’.
Availability
It is important for you to inform the caller that you are not available right now. Say something like, ‘I am in a meeting’ or ‘I am currently unavailable.’
Instructions
Give clear instructions on what you want the caller to do. For example, say something like, ‘Please say your name and leave a message. I will call you back as soon as possible.
Closing
In the end, include a closing note such as ‘Have a Nice Day Ahead.’
Some Voicemail Greeting Examples
For Freelancers and Entrepreneurs
“Hi, you have reached [your name]. I am presenting in the meeting. So I cannot attend the call. Hence, please leave a voicemail. I will call you back asap”.
For Business Professionals
“Hello, this is [Your Name] at [Your Company]. I’m unable to take your call at this moment. Please leave your name, phone number, and a message, and I’ll get back to you as soon as possible. Thank you for calling.”
For Customer-Focused Role
“Thank you for calling [Your Business Name]. We value your call. Unfortunately, we’re unable to answer right now. Please leave your contact information and reason for calling, and we’ll respond shortly.”
Creative Voicemail Greeting
Fun and Friendly
“Hello there! This is [your name]. I am out saving the world right now. So, I cannot take your call right now. But say your name, leave a message, and I will surely give you a call as soon as I can.”
Seasonal Greeting
“Hello! This is [your name]. I am presently out having fun in my holiday season. Say your name, leave a message, and I will reach out soon.”
Tips to Record a Voicemail Greeting
If you wish to record the best voicemail greeting, you should follow these below-described tips and tricks:
Plan Properly
You are supposed to plan properly before starting your voicemail recording. This is how you would be able to ensure that you do not forget any essential details.
A record at Some Quiet Space
It is important for you to do the recording in a quiet and calm place so that there won’t be any noise in the background.
Speak Clearly
Be confident while speaking clearly to ensure a friendly tone. You should not rush while recording the voicemail greeting.
Test the Recording
It is essential for you to play the recording to know whether the quality is good. The recorded message should be easy to understand.
If you follow these tips and tricks, then you will be able to record the perfect greeting.
Mistakes to Avoid
It is also vital for you to avoid some common mistakes when recording a voicemail greeting. Check out these:
Sounding Robotic
You should always use a natural tone, or else your recorded voicemail greeting will sound robotic.
Adding Too Much Details
It is never a good idea to include too much information and details. Keep it simple, short, and straightforward.
Forgetting to Update
If information changes, then you should update your greeting to keep it relevant.
Skipping Contact Details
Do not forget to remind the caller to include his/her contact details while leaving a message.
How to Update?
If you are looking forward to updating your greeting, then you can effortlessly do it by following the step-by-step methods. The method is different for Android and iOS devices.
Android
- Open your Android smartphone app. Tap on the voicemail option.
- Go to the Voicemail settings.
- Choose ‘Set Greeting” and start recording a new voicemail greeting.
- Save the changes.
iPhone
- Open the app and navigate to the Voicemail tab.
- Tap on the option ‘Greeting’ in the top left corner.
- Choose ‘Custom’ and start recording a new voicemail greeting.
- Save the recording.
When Should You Use a Professional Voicemail Greeting?
There are many instances when you should use professional greetings. Some of these situations are:
Networking
You should use professional voicemail greetings to network. A well-thought and well-crafted reflects your attention to detail quality, which immensely helps with your networking.
Job Searching
If you are searching for a job and your employer calls you back, then a polished voicemail greeting can be used to impress your potential employer. As a result, the chance of you getting a job will increase.
Business Settings
A well-crafted greeting helps you to maintain a professional image with your colleagues and clients.
Vital Tips to Consider
There are some vital tips that you are required to follow:
Check Voicemail Greeting Regularly
You must check your voicemail daily to ensure you do not miss important messages. This will be a good habit for you to make.
Return Calls Promptly – Voicemail Greeting
It would be a good thing for you to respond to messages promptly. This is how you would be able to show respect for your caller’s time.
Utilise Voicemail to Screen Calls – Voicemail Greeting
You can use this feature if you are too busy and don’t want to be interrupted.
Use Virtual Assistant – Voicemail Greeting
Using a virtual assistant would also be useful and beneficial for you while dealing with voicemail greeting.
Popular Voicemail Greeting Trends
With the evolving technology, voicemail greeting have been going through a lot of changes. Some of the popular trends in this regard are:
Personalization – Voicemail Greeting
The feature of personalization is one of the latest trends in voicemail greeting. For instance, adding a caller’s name in the greeting has become quite common these days.
AI-Driven Greetings – Voicemail Greeting
These days, many people use AI-driven greetings that are tailored to their specific preferences. One can also change it as per the caller and time of the day.
Mobile-Friendly Voicemail
You also have the option of using mobile-friendly voicemail. Such greetings are getting increasingly popular day by day.
Conclusion
Crafting a good voicemail greeting is essential for your business, brand, image, and personality. A well-crafted greeting can make all the difference. Whether it is for business purposes or personal use, it is important for you to make clear and concise voicemail greeting to effectively reflect your brand and personality. This is why, these days, most people give importance to crafting the right voicemail.
All you need to do is follow the tips and tricks given above for crafting and using the right voicemail greetings. Doing some prior research would also be useful and beneficial for you. The importance of the right greeting is immense. The callers have a good image of you. Just make a well-thought voicemail to make it easy for the callers. Customizing it for different callers is another option for you to consider. It eventually comes down to your personal preference. So what are you waiting for? Record the perfect voicemail today.
FAQs
What Am I Supposed to Say in My Voicemail Greeting?
Ans: You should add your name, a proper reason for unavailability, and ask the caller to leave a message in the call voicemail.
What is An Easy Way to Call Voice Mail?
Ans: On most phones, you need to press the ‘1’ key, or you can also call voicemail or call my voicemail directly. Some phones might have other methods to do it.
How to Craft Memorable Voicemail Messages?
Ans: If you can make funny and friendly voice messages, then the messages will be quite memorable. You can also make a voicemail memorable in some other way.
How to Craft Professional Voicemail Greeting?
Ans: In order to record professional greeting, you are required to take a professional approach. For instance, a professional voicemail greeting should have your name, a short explanation of unavailability, and prompting the caller to leave a message.
How to Make the Best Voicemail Greetings?
Ans: You should follow some simple tips, such as maintaining a friendly tone, giving clear callback instructions to the caller, and being apologetic for not being able to pick up the call.
