Video conferencing has become essential to work at many organizations, while global pandemics have promoted its spread even further.
What is video conferencing?
Modern video conferencing equipment supports online meetings for any conversation, from a remote interview with a job candidate to a deal negotiation with a client. Video conferencing can include a vast number of participants, while it can also be organized between two people.
Video conferencing in the workplace – best practices and tips
Video conferencing is a beautiful way to connect staff, business partners, and clients around the globe. However, certain crucial things should be kept in mind to ensure it does the job.
Remember about professional video conferencing equipment
First, you need a high-quality computer with a web camera, while you can use laptops for more flexibility. To improve the visibility of the entire room, you might prefer to invest in additional cameras.
Moreover, it will be sensible to purchase conference speakers to distinguish the speech of people who tend to keep their voices low. A TV display can also be helpful for video conferencing.
Keep in mind your remote employees might need your assistance in getting professional video conferencing equipment for their home offices.
Good acoustics is the key to video presentations! How to get it in the office?
Even the best video conferencing equipment may not be enough to enjoy a satisfying experience if there is poor acoustics in the workplace.
Efficient acoustic insulation requires a specific choice of sound-absorbing materials for any large surfaces in the office, including floor, ceiling, and walls. The office location itself matters a lot when it comes to noise pollution.
If the such redesign is impossible, unique office pods for work and video call rooms can significantly help. The hushHybrid pods from the Hushoffice collection are compact and movable. At the same time, their effective acoustic insulation and ergonomics provide office workers with maximum comfort during work, video conferences, and online training.
Set up light for your video presentation
The success of video conferencing also depends on the lighting. High-profile presentations might require studio-quality lighting installations, albeit, sometimes, conference participants might find such setups distracting.
In any case, it is crucial to keep the most intense source of light in front of your face while limiting backlighting and overhead lighting. That is why the designers of hushHybrid have added particular vertical side LED bars for optimal face visibility.
Security during video conferences
Video conference security should be paramount as there is always a risk of uninvited guests joining your online event. To avoid such a scenario, use secure communication channels of dedicated email servers for sharing invite links and files. Protect your meetings with passwords and let only their hosts start and end them.
