Do you have that professional email mostly written but can’t quite decide how to end it? Or maybe you’re tired of always defaulting to the same old closing phrases like “Best” and want some fresh alternatives. A well-thought-out sign-off can conclude your email in the most fabulous way and have it land just exactly as you would like. Here are some good email endings so you can close that professional email with effortless ease.
Importance
While skipping the sign-off may not be the end of the world in less formal, everyday communications, if you are looking to leave a good impression—you know, that special colleague, boss, or potential employer—your choice of email endings can make all the difference to how the recipient perceives your message. An effective email end can even “leave a lingering favorable impression and give a satisfying sense of completion.”
Close An Email: Email Endings
The characteristics you would include in your email endings can vary depending on the nature of your relationship with the recipient and the nature of the message itself. Nevertheless, here are some general components of a closing line to any professional email that should always be considered:
1. Closing Line for Strong Email Endings
Jumping directly from the body of your email to the sign-off is abrupt, especially for lengthy messages.
Necessary Email Endings
A few well-crafted email endings or two allow you to express thanks and wishes or really hammer your point for the last time. Sometimes, this is the final part of the email many people are scanning, so make it count! THINK Add a call for action or a polite reminder of what you’re expecting from the recipient. For instance:
Examples of Email Endings
– “Thank you for your time and consideration.”
– “Looking forward to hearing from you soon.”
– “Hope to hear your thoughts on this by the end of the week.”.
2. Formal Closing Email Endings
This is the phrase that sits right above your name-typically something like “Sincerely,” “Best,” or “Thanks.” While you may be tempted to omit this step if you’re mid-conversation or corresponding with someone you know well, using such email endings helps keep a level of professionalism. You can always adjust the formality, however, depending on your relationship with the recipient. Below are some sign-off options.
3. Your Name as Email Endings
If it’s your very first e-mail to someone, put your full name in the salutation- that is, your first and last names. On subsequent contacts with friends of acquaintances, you can probably get by using just your first name. Adding your full name helps to establish clarity and professionalism in situations where your e-mail signature does not automatically convey this information.
4. Pronouns (Optional) in Email Endings
It is a matter of personal preference whether to include your pronouns in your email signature. In the workplace, it may be a means of signaling one’s gender identity to others, especially for an LGBTQ. For a friend, ally, or supporter, including one’s pronouns will help normalize this practice and prompt others to do the same as well.
For Example:
– “Sincerely,
Paolo Santiago (he/him/his)”
5. Title and Company: Email Endings
You should also choose to include your job title and the company you work for according to the nature of your email. If you are contacting an external person, it would be very helpful for them to understand who you are and what your work is all about. However, if you’re contacting a colleague, you might possibly skip this detail. But if you are job hunting, do not ever include your current workplace, for this will confuse the reader.
6. Contact Information: Include in Email Endings
It is always good to include alternative contact details, such as your phone number, should you need to follow up on the conversation over the phone. You can also include links to your professional LinkedIn profile or portfolio website, perhaps.
7. Default Email Signature
For a basic email signature, you can include all of the above. Just make sure to personalize your end and sign off for every different email. Also, try not to use phrases such as “Sent from my iPhone” since they may give the reader a hint that you are in a rush, but they are not professional enough for business emails and sometimes not necessary at all.
Examples of Professional Email Endings
Here are some examples of how to combine all these elements into different types of professional email endings:
Cover Letter Email
“Thank you for taking the time to review my application. I look forward to hearing from you soon!
Sincerely,
Paolo Santiago
Graphic Designer
he/him/his
(555) 123-4567 This is a sample number and credentials. Customize to your preference.
[https://www.linkedin.com/in/pasantiago/] (https://www.linkedin.com/in/pasantiago/)
Portfolio: www.paolosanti.com”
Interview Response:
“I look forward to speaking with you on Thursday.”.
Warm regards,
Sam Perkins
they/them/them
(444) 234-5678″
First-Time Outreach:
“I am looking forward to working together as your company begins the process of transitioning over to XYZ’s newest CRM system.
Best,
Letitia Watson
Account Manager, XYZ Solutions
(333) 345-6789″
Colleague Email:
I am hoping to hear back from you about this before Tue. at the latest. Hope you have a great long weekend!
Thx,
Jun”
A List of Sign-Offs for Every Situation
Tired of the usual “Best” or “Sincerely”? You have lots of options for email endings, from formal to friendly to thankful.
Email Endings for Formal Emails
Use these closings when you’re writing job applications, cover letters, or when you are contacting people you don’t know well. Err on the side of formality when you’re not sure for such email endings.
Best,
Best regards,
Sincerely,
With regard,
Regards,
Take good care,
Warm regards,
Warmly,
Hope to hear from you,
Speak with you soon.
For Friendly Emails:
Sending Several Emails: How to End an Email
It is ideal for casual communication with your colleagues or someone to whom you have sent several emails. Ending a letter properly constitutes:
Cheers,
Enjoy your [day of the week],
Have a good one,
– Have a great day,
– Good [day of the week],
Hope this helps,
Sending good vibes,
Until next time,
Talk soon.
For Showing Appreciation: Salutations for Emails
Use these closing lines to express thanks whenever someone’s helped you out or gone out of their way to be of help. This is how to close an email:
– best regards
– Thank you,
– Many thanks,
– Much appreciated,
– Thanks a million,
– You’re a lifesaver,
– Thanks in advance,
– With appreciation,
– You’re the best.
Email Endings to Avoid Entirely
Not every sign-off, like not all email endings, is appropriate for professional settings. Here are some closings to avoid:
– “Have a blessed day” (or anything with religious overtones)
– “Yours truly” (too friendly for business communication email endings).
Conclusion
Whichever you are addressing, a contemplative ending will keep you professional as well as ensure that your message ends on an impressively positive note. Key takeaway: While email endings can range from formal closings to friendly, more casual phrases, the best sign-off depends upon the nature and tone of your relationship with them and the context of your email. Next time you are drafting that final sentence, remember what you learned: how to sign off an email with a flair!
FAQs
1. What are the essential elements to include in a professional email ending?
A professional email should include a closing line, sign-off, your name, and optional elements like pronouns, job title, company, and contact information.
2. How should I end an email to someone I don’t know well?
Use formal sign-offs like “Best,” “Sincerely,” or “Warm regards.” Including your full name, title, and contact information is also recommended.
3. What are some alternatives to “Best” for closing an email?
Consider using “Regards,” “Take care,” “Warmly,” or “Looking forward to hearing from you” for variety.
4. When can I skip a formal email sign offs?
You can skip the formal sign-off in casual, ongoing conversations with colleagues or close contacts. Just end with your name.
5. What sign-offs should I avoid in professional emails?
Avoid overly informal or personal closings like “Love,” “Peace out,” “Thx,” or anything with religious overtones like “Have a blessed day.”
