Keeping track of everything said in a meeting today can feel like chasing moving targets — ideas fly fast, people talk over each other, and action items slip through the cracks. In 2026, that chaos has met its match with AI-powered meeting assistants. These tools listen, transcribe, and summarize in real time, making note-taking almost effortless.
The best AI meeting note takers of 2026 go beyond recording conversations. They understand context, differentiate speakers, and surface key insights automatically. It’s like having a built-in team member who never misses a detail — and always delivers your notes before the meeting even ends.
In this guide, we’ve rounded up the top AI meeting notes tools, comparing them by what really matters: accuracy, real-time transcription, integrations, security, and cost. Whether you lead global calls or solo brainstorms, these tools help every minute of your meeting count.
1. Krisp – Best All-in-One AI Meeting Note Taker for 2026
Once known for its industry-leading noise cancellation, Krisp has evolved into a full-fledged AI meeting assistant built for how teams actually work in 2026. It doesn’t just make your meetings sound clearer — it makes them smarter. With real-time transcription, AI-generated summaries, and automatic action item detection, Krisp AI Meeting Note Taker captures everything important while you focus on the conversation.
Unlike many tools tied to specific platforms, Krisp works everywhere — Zoom, Teams, Meet, or even browser-based calls. Its multi-speaker differentiation ensures your notes are clean, structured, and easy to follow, while on-device processing keeps your data private and secure.
Key Features
- Real-time transcription and summarization
- Works with any meeting platform
- Multi-speaker recognition
- AI meeting insights and action items
Best For: Remote teams, hybrid companies, and professionals who want accurate real-time meeting notes without extra effort.
Pros:
- Lightning-fast, highly accurate transcription
- Integrates easily with existing workflows
- Privacy-first design (on-device processing)
Cons:
- Advanced analytics are available only in higher plans
Pricing: Free plan available; premium tiers unlock team insights and export options.
2. Otter.ai – Great for Teams Who Need Collaborative Notes
If you’re looking for a meeting assistant that makes it easy for everyone to contribute and stay aligned, Otter.ai is a standout choice. With its collaborative editing capabilities and auto-generated summaries, this tool helps teams stay focused on the conversation—not scrambling to take notes.
Overview
Otter.ai excels in converting spoken words into clean transcripts in real time, then layering on powerful sharing and editing features. Teams can highlight key points together, comment on transcripts, and automatically generate summaries with action items. It integrates with calendars and joins platforms like Zoom, Google Meet, and Microsoft Teams. 
Best For
Education settings and collaborative teams who want meeting notes everyone can edit, share, and act on—not just read afterward.
Pros
- Live transcription with collaborative editing and highlights in shared transcripts. 
- Automated summaries and action-item detection save you from writing follow-up emails. 
- Strong integration with major meeting platforms and sharing workflows. 
Cons
- Accuracy may dip if many speakers overlap or heavy accents are present—editing still required. 
- Some advanced collaboration workspaces and enterprise features are only in higher-tier plans, small teams could find the free version limiting.
Pricing
Otter.ai offers a free Basic version for personal use; Pro, Business, and Enterprise tiers unlock deeper collaboration features and admin controls. 
If your team needs shared, living meeting notes that everybody touches, Otter.ai deserves serious consideration.
3. Fireflies.ai – Best for Automated Meeting Summaries
If you want your meeting notes handled automatically—from recording to generating summaries—Fireflies.ai fits the bill. Once connected to your calendar, it joins calls, transcribes everything in real time, and sends you an organized summary before you’ve even left the room.
Key Features
- Searchable transcripts so you can find that one quote later
- Integrations with CRMs and productivity tools (e.g., HubSpot, Salesforce)
- Auto-summarization and action-item detection
Best For: Sales teams, customer-facing professionals, and anyone whose meeting output needs to feed into workflows and follow-ups.
Pros:
- Hands-off automation: no manual note-taking needed
- Strong integrations with major CRM and productivity tools
- Powerful search and summary capabilities
Cons:
- Free plan offers limited storage and summary features
- Accuracy may drop in noisy or overlapping conversations
Pricing: Free plan available; Pro plan from ~$10 per user per month (billed annually); Business tier around ~$19 per user per month; Enterprise plan around ~$39 per user per month (annual billing)
4. Notta – Ideal for Multilingual Transcription
If your team spans borders and your calls happen in multiple languages, Notta is built to adapt. With support for over 50 languages and lightning-fast transcription speeds, Notta makes sure no one in the conversation gets left behind.
Overview
Notta offers real-time transcription and AI summaries that work whether you’re on Zoom, Teams or Google Meet. It’s particularly valuable for global teams who need reliable multilingual meeting notes and quick exports. It shines in international settings where language diversity and fast turnaround matter.
Best for: Global teams, educators, multilingual teams, students and professionals working across language barriers.
Pros
- Excellent language support (58+ languages) and fast transcription (e.g., an hour’s recording processed in minutes)
- Easy export of transcripts in formats like DOCX, PDF, SRT — and shareable across tools.
- Clean interface and strong for lecture notes or interview transcripts when multiple dialects or languages are involved.
Cons
- Free plan is very limited (e.g., 120 minutes/month, max 3 minutes per file) — you’ll likely need a paid plan for more serious use.
- Some users report lower accuracy when dealing with complex technical vocabulary or heavy accents; editing may still be required.
Pricing: Free plan available with ~120 minutes/month. Paid tiers start around $8.25 per month when billed annually for the Pro plan; monthly pricing ~ $14.99/month. Business and enterprise tiers add users, minutes, and team‐features.
5. Fathom – Best Free Option for Zoom Users
If you primarily use Zoom and want a zero-cost way to get reliable meeting notes, Fathom is a top pick. It’s built for individuals and small teams who want to focus on the conversation—not the keyboard.
Overview
Fathom connects directly with Zoom (and also supports Google Meet and Teams) and handles recording, transcribing, and summarizing your meetings automatically. You’ll get highlights, key quotes, and instant summaries so you can skip the tedious post-meeting review.
Best For: Freelancers, consultants, and small teams using Zoom who want fast real-time meeting notes AI without a big budget investment.
Pros
- Truly generous free plan: unlimited recordings, storage, and transcriptions.
- Zoom-native integration makes setup simple and fast.
- Clip creation, search across transcripts, and automatic summaries make it easy to review later.
Cons
- Free plan limits advanced AI summaries and action-items features (e.g., full AI follow-up emails) to paid tiers.
- Some integrations or team-wide features (folder sharing, full CRM sync) only available in higher plans.
Pricing: Free plan available (unlimited recording/transcription). Paid plans include Premium at ~$15 per user/month (annual billing), Team Edition at ~$19–29 per user/month depending on billing.
6. Avoma – Best for Sales & Revenue Teams
If your meetings aren’t just about updates, but about closing deals, aligning revenue teams, and driving pipeline, then Avoma is the tool built to support that motion. It’s a powerful meeting assistant tool that transcribes and summarises conversations, but also layers in AI coaching insights, talk-time analytics, and strong integrations with CRMs so your sales org captures value from every call.
Overview
Avoma offers real-time transcription, AI-generated notes and follow-ups, then adds features like call-scoring, deal risk alerts, and CRM sync (e.g., HubSpot, Salesforce). It works across Zoom, Google Meet, Teams and more, making it ideal for customer-facing teams who want to turn meetings into measurable outcomes.
Best For Revenue teams, sales leaders, customer success teams—anyone who needs more than “notes” and wants insights, coaching, pipeline visibility and integration with sales workflows.
Pros
- Unlimited real-time transcription and AI meeting summaries.
- Rich integrations with CRMs so your meeting output flows automatically into your pipeline.
- AI coaching features help optimise talk-time, objection detection and win-loss analysis.
Cons
- While powerful, the more advanced features (e.g., full conversation intelligence or revenue intelligence) come at a higher price point.
- Teams just looking for simple note-taking may find the full feature set more than they need.
Pricing Snapshot:
- Base plan (“Startup”/AI Meeting Assistant): $19 per recorder seat/month (billed annually).
- Organization plan: ~$29 per seat/month (annual billing) with additional collaboration & AI templating features.
- Enterprise plan: ~$39 per seat/month (annual billing) with full compliance, advanced controls and CRM automation.
If you’re in a sales- or revenue-driven organisation and want a meeting assistant that pivots from “just take notes” to “drive results,” Avoma is a strong contender.
7. MeetGeek – Best for Action Item Tracking
If you want your meetings to end not with a to-do list in your head but with a clear set of next steps, MeetGeek is tailor-made for that. This tool automatically detects tasks, decisions and assignable action items in your calls and stores them in a searchable meeting library—so you can stop wondering “What did we decide?” and start acting.
Overview
MeetGeek joins your meetings on Zoom, Google Meet, Teams (or via its browser extension) and delivers summaries, highlights and task lists moments after the call ends. Its strong integrations with tools like HubSpot, Slack, Notion and Asana make it perfect for managers and project teams who run frequent meetings and need streamlined follow-up.
Best For: Project managers, team leads and hybrid-work managers who rely on action tracking and need meeting outcomes to feed tasks and workflows.
Pros
- Automatic extraction of action items, decisions and next steps—reducing manual follow-up.
- Built-in meeting library that’s searchable by topic, speaker or task.
- Excellent integrations allow your meeting notes to instantly sync to tasks, CRM entries or workflows.
Cons
- Free plan limits transcription hours and storage, so frequent heavy users may need a paid tier.
- Might feel like “overkill” for very small teams who just want simple notes without task tracking.
Pricing: Free plan available; Pro plan at $15 per user/month, Business at $29 per user/month, and Enterprise around $59 per user/month (annual billing).
How to Choose the Right AI Meeting Note Taker in 2026
Choosing the right AI meeting note taker comes down to how you work. Start with accuracy, a tool is only as useful as the notes it captures. Next, check platform compatibility to ensure it works with your preferred meeting apps. Privacy matters too, especially for sensitive discussions. Look for collaboration features if your team co-edits notes or shares recaps. Finally, balance features against your budget.
There’s no one-size-fits-all: a student’s needs differ from a sales team’s, so pick the tool that fits your daily rhythm best.
Final Thoughts
In 2026, AI note takers have become essential productivity companions — quietly capturing ideas, decisions, and next steps while you stay engaged in the conversation. Whether you manage a hybrid team or run solo meetings, these tools save time and reduce post-call chaos.
For the best mix of accuracy, privacy, and ease of use, Krisp stands out as the top choice.
