Do you want to increase your productivity cost-effectively? Internet faxing may be the solution you are looking for. If you are running a business that handles a lot of documents, then internet faxing will help save money and increase productivity at the same time.
Times have changed, and technology keeps getting more and more advanced. Unlike the old days when you needed a fax machine connected to a phone line to send or receive messages, faxing can now be done online. In today’s busy world, convenience is a need.
Faxing has become a trendy way of communication, with the benefits that come with it. Internet faxing provides many benefits to businesses today, like increased efficiency, better communications, and more. This article looks at the many business benefits of internet fax solutions.
1. Easy record-keeping
With today’s fast-evolving business world, big data has become the norm. It’s now challenging to organize and keep records effectively, and records on paper can easily be lost. However, internet fax solutions allow you to archive documents easily by sorting them electronically directly from the email or portal.
2. Cost-effective
Traditional fax machines come with ink cartridges, electricity consumption, and paper, and these are all costs that can be avoided when you use internet faxing. As a business, to get a sustainable return on investment (ROI), you need to try and minimize costs as much as you can.
For more insight on internet fax solutions and how much they may cost, take a look at MyFax.
3. Convenient
Using internet fax solutions is helpful to both the employer and the employee. You no longer have to be tied to a faxing machine since you can send messages back and forth via the internet now. It saves time, meaning you can carry out business quicker.
Also, unlike traditional faxing, internet faxing allows you to send more than one message to different numbers simultaneously. You can also access your messages with just one click, making business much smoother and faster.
You can also avoid the confusion of searching for specific content within your files. Chances are, if you use the traditional faxing machines, you already have a lot on your plate where documents are concerned. Luckily, with internet faxing, you can search for specific content within files with the convenience of a searchable PDF format.
4. Flexible
The internet allows you to carry out any online chore, search for information, or access messages and files from anywhere in the world. All you need is a smartphone or laptop and an internet connection. Thus, you can access all your messages or files from anywhere through the cloud with internet faxing.
As a business person or an employee, you most probably don’t want to be limited to the same place. You may wish to carry out business in other provinces, cities, or countries. The covid pandemic has seen many people working from home to curb the virus. Fax solutions allow you this kind of flexibility while you don’t miss out on all your faxes.
5. Secure
People often sign a non-disclosure agreement upon getting a new job. While they may follow this to the best of their knowledge, they may fall short without realizing it. Where traditional faxing is concerned, essential documents containing sensitive information may be left to sit out in the open for long periods where anyone can access them.
However, strong passwords protect online faxes, making information secure and out of reach for everyone else. This is because, during transmission, sensitive information gets encrypted and is only accessible to the recipient.
6. Signing documents online
Technology keeps evolving, and it’s good for you to move with it. Big businesses usually adopt cutting-edge technology. If you proceed with the times, you may stand a better chance and doing business with the big fish in the market-leading to hire profits.
Digital signatures are fast becoming the new thing. When you sign online, it’s faster, more secure, and speeds up the business pace. Isn’t that what every business wants, so they remain competitive? Internet fax solutions give you the convenience of digital signatures.
7. Environmentally-friendly
As a business, you can’t ignore social responsibility. While most companies prefer to express social responsibility acts through donations and clean-up campaigns, it’s essential to consider the environment in which you do your business.
Internet faxing is environmentally friendly. Unlike traditional faxing, it doesn’t require the use of paper. Traditional fax infrastructure takes up over 200,000,000,000 pages in the United States alone. Thus, traditional faxing required the cutting down of lots of trees which is not suitable for the environment.
8. Legally binding
Internet fax solutions such as eComFax provide proof of delivery of faxes in-line with their legal compliance. Thus, internet faxes become less prone to hackers, and documents sent by fax are authentic and therefore considered legally binding.
It may be wise to move from emailing to faxing where corporate documents are concerned. Emails pass through many channels, and they can be easily hacked without encryption.
9. Easy scalability
Businesses can expand or scale down at any time depending on the economic, social, and environmental situation of where they are operated. Hence, any business needs to have the ability to adapt.
If your business grows, you can open more fax lines and add more users. Likewise, if your business is not going so well, you can easily switch to a fax solution you can afford or change your fax plan. You won’t be charged for this.
10. Proof of delivery certificates
You can make business transactions more accountable with internet fax solutions. Sent documents have proof of delivery. That way, there is no need to doubt whether or not your recipient received your fax. This means they can be accountable for any delays or breaches of what the fax holds.
Conclusion
Faxing may sound outdated to most people if they think of it in the traditional sense. However, internet faxing is much more convenient and is done online, and it’s faster, cheaper, easier to use. All you need is a phone, laptop, or other like devices and an internet connection.
